As an alternative to a paper Form W-2 Wage and Tax Statements, University of North Florida employees may elect to receive their Form W-2 Wage and Tax Statements electronically online through the MyWings Employee-Self Service System. Please read the entirety of this notice and provide your consent to receive all future W-2 Wage and Tax Statements exclusively in electronic format.
This is a guide for you to give consent to Form W-2 on WorkDay
Log in Service Now to follow the instructions: Workday: Give Consent to form W-2
Advantages of the electronic Form W-2 Wage and Tax Statement:
- Earlier employee access to the Form W-2 Tax and Wage Statement
- The electronic Form W-2 Wage and Tax Statement can never be lost, stolen, delayed or misplaced by the U.S. postal service or by the employee.
- Accessibility to the electronic Form W-2 Wage and Tax Statement from anywhere the employee has access to a computer.
- Access to the form is securely protected through UNF Workday portal.
- The electronic copy will contain all information and formatting required by the IRS.
Consent to Receive Form W-2 Wage and Tax Statement in electronic format in lieu of paper form.
The Internal Revenue Service (IRS) allows the use and distribution of Form W-2 Wage and Tax Statements in electronic form in lieu of paper forms. In order to do so, employees must consent to receive their Form W-2 Wage and Tax Statements in electronic format by completing the following steps:
Notice: Employees who consent to receive their Form W-2 Wage and Tax Statement online will not receive a paper copy of the Form W-2 Wage and Tax Statement. If an employee does not consent, they will continue to receive a paper copy of the Form W-2 Wage and Tax Statement and will be mailed to their permanent/legal address. An employee who chooses to receive their Form W-2 Wage and Tax Statement online can also receive a paper copy of the W-2 Wage and Tax Statement by contacting the Payroll Office. Request for a paper copy does not withdraw the employee's consent for electronic delivery of all future W-2 Wage and Tax Statements. The employee can change their option and withdraw consent to online delivery by un-checking the consent check box and clicking the Submit button, by e-mail or other written notice to:
University of North Florida - Payroll Office
1 UNF Drive, Hicks Hall, Bldg. 53, 2nd Floor, Suite 2850 Jacksonville, FL 32224
Phone: (904) 620-2984 or (904) 620-2706
E-mail: banner-payroll@unf.edu
If consent is withdrawn, it will only be effective for W-2 Wage and Tax Statements not yet issued. The provision of an employee's Form W-2 Wage and Tax Statement by electronic format will automatically cease upon the employee's termination of employment with the University of North Florida.
Corrected W-2's and Paper Copies
If you received an electronic W-2 that is subsequently corrected, you will receive a corrected W-2 electronically and you will be notified that myWings has been updated within 30 days. If the email is returned as undeliverable and you have not provided a new e-mail address, the corrected W-2 or notice will be furnished to you by mail or in person. Corrected W-2s will be available on myWings until October 15 or the next business day if it falls on a Saturday, Sunday or legal holiday, or 90 days after the corrected form is posted, whichever is later.
Updating Employee Contact Information
Employees are responsible for updating their contact information. You may make changes to your permanent and mailing addresses on WorkDay by completing the following steps or by contacting the Office of Human Resources or Payroll Office.
This is a guide for you to update your Contact Details on WorkDay
Log in Service Now to follow the instructions: Workday: Contact Details
If your employment with the University ends, any W-2 will be provided in paper format.
The hardware and software requirements needed to access and print electronic version of the W-2 form include a device with internet access, a current or latest web browser, Adobe Acrobat Reader. (optional to save the W-2 form in soft copy), and a printer capable of printing the W-2 form in landscape layout. The electronic version of the W-2 form will be available on UNF's mywings portal for at least 5 years from its original posting.
All employees should be cognizant that the Form W-2 Wage and Tax Statement, even when provided electronically, should print the W-2 Wage and Tax Statement for personal record keeping. Each year's online electronic W-2 Tax Statements will remain on myWings Employee Self-Service through October 15th.
For any additional questions, please contact the UNF Payroll Office at (904) 620-2984 or (904) 620-2706.
