General Data Protection Regulation (GDPR)

PRIVACY NOTICE 

The University of North Florida recognizes the concerns of individuals regarding privacy and online data collection. We strive to respect and protect privacy expectations. If you have questions about FERPA and your student data privacy, please visit https://www.unf.edu/records/FERPA/ 

NOTICE OF COLLECTION AND USE OF PERSONAL DATA 

The University of North Florida (“UNF”) may be a data “controller” or “processor” with regard to certain activities as defined under the European Union’s General Data Protection Regulation (“EU GDPR”). UNF is committed to protecting the rights of individuals in compliance with the GDPR. If you have a question regarding your rights as a data subject under GDPR, please contact privacy@unf.edu. 

For more information on the data we collect when you visit our websites, read our website privacy notice.

LAWFUL BASIS FOR COLLECTING AND PROCESSING OF PERSONAL DATA 

UNF is an institution of higher education involved in education, research, and public service. In order for UNF to educate its students both in class and online, engage in research, and provide public service, it is essential, necessary, and UNF has lawful bases to collect, process, use, and maintain data of its students, employees, applicants, research subjects, and others involved in its educational, research, and public service programs. The lawful bases include, without limitation, admission, registration, delivery of classroom, online, and study abroad education, grades, communications, employment, applied research, development, program analysis for improvements, and records retention. 

Examples of data that UNF may need to collect in connection with these lawful bases are: name, email address, IP address, physical address or other location identifier, photos, as well as some sensitive personal data obtained with prior consent. 

Most of UNF’s collection and processing of personal data will fall under the following categories: 

• Processing which is necessary for the purposes of the legitimate interests pursued by UNF or third parties in providing education, employment, research and development, and public service. 
• Processing which is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract. 
• Processing which is necessary for compliance with a legal obligation to which UNF is subject. 
• Processing for which the data subject has given consent for UNF to use his or her personal data for one or more specific purposes. 

There will be some instances where the collection and processing of personal data will be pursuant to other lawful bases.

Types of Personal Data collected and how it will be used 

UNF collects a variety of personal data to meet one of its lawful bases, as referenced above. Most often the data is used for academic admissions, enrollment, educational programs, job hiring, provision of medical services, participation in research, development, and public service. Data typically includes name, address, transcripts, work history, information for payroll, research subject information, medical and health information (for student health services, or travel), and donations. If you have specific questions regarding the collection and use of your personal data, please contact the Data Protection Officer.  

If a data subject refuses to provide personal data that is required by UNF in connection with one of UNF’s lawful bases to collect such personal data, such refusal may make it impossible for UNF to provide education, employment, research, or other requested services. 

Where UNF Gets Personal Data 

UNF receives personal data from multiple sources. Most often, UNF gets this data directly from the data subject or under the direction of the data subject who has provided it to a third party (for example, an application for admission to UNF through the use of the Common App). 

Rights of the Data Subject under the GDPR 

If you are an individual data subject under the GDPR, you may obtain the following information and exercise the following rights: 

• the identity and the contact details of the controller and, where applicable, the controller’s representative; 
• the contact details of UNF’s Data Protection Officer; 
• an explanation of the purposes and legal bases/legitimate interests of the data collection/processing; 
• the identification of the recipients of the personal data; 
• notice if UNF intends to transfer personal data to another country or international organization; 
• notice of the time period that the personal data will be stored; 
• the right to access personal data, rectify incorrect personal data, erase personal data, restrict or object to processing, and the right to data portability; 
• the right to withdraw consent at any time, if processing is based on consent; 
• the right to lodge a complaint with a supervisory authority (established in the EU); 
• an explanation of why the personal data are required, and the possible consequences of the failure to provide the data; 
• notice of the existence of automated decision-making, including profiling; and 
• notice if the collected data are going to be further processed for a purpose other than that for which it was collected. 

Any data subject who wishes to exercise any of the above-mentioned rights may do so by submitting such request to the Data Privacy Officer for the applicable UNF campus or institute as identified herein. 

Data Protection Officer (DPO) 

For questions and issues related to the processing and handling of data under the GDPR, please contact the Data Protection Officer at privacy@unf.edu. 

Security of Personal Data 

UNF is committed to ensuring the security of your information. We have put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized access to or use of the information collected online. All personal data collected or processed by UNF under the scope of the GDPR will comply with the security controls and systems and process requirements and standards as set forth in UNF’s Information Technology Policies, which are available at  https://www.unf.edu/its/polproc/index.html  

Sharing your information 

UNF will not share your information with third parties except: 

• as necessary to meet one of UNF’s lawful purposes, including but not limited to: 
• its legitimate interest, 
• contract compliance, 
• pursuant to consent provided by you, 
• as required by law; 
• as necessary to protect UNF’s interests; or 
• with service providers acting on our behalf who have agreed to protect the confidentiality of the data. 

Data Retention 

UNF keeps the data it collects for the time periods specified in UNF’s Records Retention Policy. 

CHANGES TO THIS PRIVACY NOTICE 

UNF may, in its discretion, periodically update this privacy notice.