Classification
Positions similar in duties and responsibilities should be grouped together in a common category. Position classification (also referred to in OASys as Job Specification or Job Spec) is the process used to allocate a position's defined responsibilities and required qualifications to a position standard. The Job Specification is meant to be a generic grouping of jobs; therefore, many positions often share one position class. The position classification code is a four-digit number assigned by the Classification and Compensation Unit of Human Resources.
Content/Structure
All position classifications include the following:
- Position Class (Classification Title)
- Class Code
- Job Type
- Salary Range
- CBU Code
- Nature of Work
- Typical Responsibilities
- Required Qualifications
Job Types
- Administrative: The majority of these classifications are exempt from the Fair Labor Standards Act. Examples include: Assistant/Associate Director, Director, etc.
- Administrative non exempt: These classifications are not exempt from the Fair Labor Standards Act. Examples include: Administrative positions that do not exceed the salary threshold established by the Department of Labor.
- Support Staff: These classifications are not exempt from the Fair Labor Standards Act. Examples include: most staff positions such as skilled trades, technical, fiscal, service, office, and clerical titles.
Factors that influence Job Type:
There are a number of factors that influence job type including but not limited to:
- Complexity of work performed
- Difficulty of tasks performed
- Variety of tasks performed
- Development of work methods
- Degree of independence and/or decision-making
- Consequence of errors
- Supervision
- Fiscal responsibility
- Reports and record keeping
- Knowledge and experience
- Responsibility for public contact
Basic Qualifications for Common Administrative Positions
| Position Title: | Basic Qualifications: |
|---|---|
| Coordinator | This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; or (c ) 6 years of direct experience. |
| Manager |
This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and one year of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable acredited institution in a directly related area of specialization and three years of experience directly related to the job functions; or (c ) 7 years of direct experience. |
|
Assistant Director |
This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and four years of experience directly related to the job functions; or (c ) 8 years of direct experience. |
|
Director |
This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and six years of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and eight years of experience directly related to the job functions; or (c ) 12 years of direct experience. |
Establishing a Position and Writing a Position Description
Guidelines on establishing a new position, reclassifying an existing position, and general information about position descriptions can be found on the Position Descriptions and Writing/Modifying a Position Description webpages.