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Human Resources
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Classification

Positions similar in duties and responsibilities should be grouped together in a common category. Position classification (also referred to in OASys as Job Specification or Job Spec) is the process used to allocate a position's defined responsibilities and required qualifications to a position standard. The Job Specification is meant to be a generic grouping of jobs; therefore, many positions often share one position class. The position classification code is a four-digit number assigned by the Classification and Compensation Unit of Human Resources.  

Content/Structure

All position classifications include the following:

  • Position Class (Classification Title)
  • Class Code
  • Job Type
  • Salary Range
  • CBU Code
  • Nature of Work
  • Typical Responsibilities
  • Required Qualifications

Job Types

  • Administrative: The majority of these classifications are exempt from the Fair Labor Standards Act. Examples include: Assistant/Associate Director, Director, etc.
  • Administrative non exempt: These classifications are not exempt from the Fair Labor Standards Act. Examples include: Administrative positions that do not exceed the salary threshold established by the Department of Labor. 
  • Support Staff: These classifications are not exempt from the Fair Labor Standards Act. Examples include: most staff positions such as skilled trades, technical, fiscal, service, office, and clerical titles.

Factors that influence Job Type:

There are a number of factors that influence job type including but not limited to:

  • Complexity of work performed
  • Difficulty of tasks performed
  • Variety of tasks performed
  • Development of work methods
  • Degree of independence and/or decision-making
  • Consequence of errors
  • Supervision
  • Fiscal responsibility
  • Reports and record keeping
  • Knowledge and experience
  • Responsibility for public contact

Basic Qualifications for Common Administrative Positions

Basic qualifications for commonly recruited administrative positions.
Position Title: Basic Qualifications:
Coordinator This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; or (c ) 6 years of direct experience.
Manager

This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and one year of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable acredited institution in a directly related area of specialization and three years of experience directly related to the job functions; or (c ) 7 years of direct experience.

Assistant Director

This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and four years of experience directly related to the job functions; or (c ) 8 years of direct experience.

Director

This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and six years of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and eight years of experience directly related to the job functions; or (c ) 12 years of direct experience.

Establishing a Position and Writing a Position Description

Guidelines on establishing a new position, reclassifying an existing position, and general information about position descriptions can be found on the Position Descriptions and Writing/Modifying a Position Description webpages.