Self-Reported Student Academic Record (SSAR)

SSAR FAQs

• Where do I create my SSAR?

  The SSAR is created via the Self-Reported Student Academic Record website. You can find the SSAR link on the checklist in your applicant portal. After completing it, you will be able to connect the SSAR to your UNF application.

• When do I create my SSAR?

  The SSAR website becomes available in August, prior to the start of your senior year. You may begin your admissions application prior to completing your SSAR. You will not be able to link your SSAR to your application until your application has been submitted. Just remember, your application for admission is incomplete and will not be reviewed until your SSAR and test scores have been received.

• Do home-educated students complete a SSAR?

  Yes, if you have followed an educational curriculum patterned after the traditional U.S. system. If the curriculum followed cannot be represented on the SSAR, contact the Office of Admissions for further instruction.

• How do I enter my grades on the SSAR?

  The SSAR collects grades on a semester basis. You should report all grades exactly as they are listed on your transcript. You will use the Course Level field on the SSAR to indicate the type of course (e.g., honors, AP, dual enrollment, etc.). Please refer to the following examples to guide your grade submission. If your high school transcript has:

  • Only semester grades: enter your semester grades as shown on your transcript.
  • Only final grades: enter the final grade twice (first semester and second semester) for yearlong courses (one credit), and once for semester-long courses (1/2 credit). For example, if you earned a grade of B in Algebra I which is a yearlong course (1 credit), enter that grade twice (first semester and second semester).
  • Both semester grades and final grades: use the final grade. For example, if you took Algebra I, earning an A in the first semester and a B in the second semester with your final grade being a B, enter a grade of B twice (first semester and second semester).
  • Both trimester grades and final grades: use the final grade.
  • If the course is yearlong, enter the final grade twice.
  • If the course is only for one trimester, enter the grade in either the first or second semester.
  • Block scheduling: you are completing a yearlong course (one credit) in one semester and a semester-long course (1/2 credit) in nine weeks. A one credit course will be entered twice (first semester and second semester), and a 1/2 credit course will be entered once.
  • Dual enrollment courses: you must self-report all college course grades listed on your transcript. If your course is one credit in high school, enter the grade twice (first semester and second semester). If your course is 1/2 credit, enter the grade once.
  • Numerical grades: you must convert to A-F grades using your high school grading scale.

  If your transcript does not fall into one of the above categories, please email the Office of Admissions at admissions@unf.edu.

• What will happen if I do not complete the SSAR?

  For your convenience, UNF will accept the SSAR, an official high school transcript submitted from the high school, or through a third-party vendor like Naviance or Parchment. If you have any issues, please contact the Office of Admissions at admissions@unf.edu.

• How do I report my senior coursework?

  You should list your senior-year classes as "In Progress" since you will have no grades associated with them. If your schedule changes, you must immediately update your SSAR. To make changes, simply log in to the SSAR website with the email address and password used to create your original SSAR.

• What if I am taking courses in the summer?
  You will enter the class and grade like you would any other class that you have taken during the regular school year; however, you will record the class in the preceding school year. For example, if you took a class between the 9th and 10th grades, you would enter the class as a 9th grade student.
• How do I enter my grades if my school uses pluses/minuses?
  Pluses and minuses are not used in the admission review process and cannot be entered in the SSAR. Grades will be reported as A, B, C, D, and F, so grades of B+ and B- are treated as a B grade, and should be denoted in the SSAR as a B.
• How do I enter my college (dual enrollment) classes and grades?
  You must self-report all college courses' grades listed on your transcript. If your course is one credit in high school, enter the grade twice (first semester and second semester). If your course is 1/2 credit, enter the grade once. You will then select "dual enrollment" under the course level field.
• Do I report all the classes taken and grades earned that are reflected on my transcript?
  All attempted coursework must be listed on the SSAR, including repeated coursework or coursework that receives pass/fail grades.
• Does it matter if I attended more than one high school and/or college during my academic career?
  No. When completing the SSAR, you should list all coursework regardless of how many different schools you attended. If you have attended multiple schools and the classes and grades are not reflected on your current high school transcript, you should obtain a copy of your previous transcript(s) from your guidance office.
• What if I can't find my high school listed on the SSAR website?
  The SSAR website uses a database of "official" high school names from College Board which may vary slightly from the everyday name of your school. When you are searching for your school, try to use variants of the official school name. For example, if you attend T.C. Central High School, search "Central High School" in the box. Make sure you select the correct state. If you still can't find your high school, you should contact the Office of Admissions at (904) 620-1111 or contact us.
• Can I change the SSAR once it is completed?
  Yes. We want your SSAR to be as accurate as possible so, if you have corrections or your schedule changes, we encourage you to update your SSAR. To make changes, log in to the SSAR website with the email address and password used to create your original SSAR.
• What if I am unsure about the dual enrollment classes that I will be taking during the second semester of my senior year?
  You should provide the best estimation of what classes you will be taking when completing the SSAR. If your schedule changes, you will be able to update the SSAR. If the correct information is not listed on your SSAR when we validate your classes and grades from your official high school and college transcripts, your admission is subject to revocation and, if discovered after classes begin, cancellation of registration.
• Can my SSAR be used by multiple colleges/universities?
  Yes, you can use the SSAR at any college/university that accepts the SSAR. Within the state of Florida, the University of North Florida, University of Florida, Florida State University, Florida Agricultural and Mechanical University, Florida Polytechnic University, Florida Gulf Coast University, New College of Florida, and Florida Atlantic University are currently utilizing the SSAR.
• When do I send my official high school and college (if dual enrolled) transcripts?
  All applicants will be required to submit official high school and college transcripts. These transcripts will be used to validate the information on the SSAR. Students with inaccurate SSARs will be contacted and their admission is subject to revocation and, if discovered after classes begin, cancellation of registration. All applicants offered admission will be required to submit final and official transcripts by July 15th.
• What if I enter incorrect information on my SSAR?

  It is important that you contact the Office of Admissions immediately upon discovering an error or mistake on your SSAR. 

  A copy of your official final transcript showing the date of high school graduation is due prior to the first day of the fall term. If your transcript does not match information provided on your SSAR, your offer of admission may be rescinded.