Academic Chair Calendar
| Month | CBA Topic | CBA Article | Deadline Date |
|---|---|---|---|
| March | Spring submission deadline for ALCs and GALCs Deadline for faculty textbook adoptions for summer terms Submission for Core GE syllabus for Summer A and C Develop course schedule for fall (ensure schedule meets needs for students projected to graduate in near terms) Departmental "explore the major" event/activity Course Schedule due for Fall |
March 1 |
|
| April |
Distribute to Faculty Form/Format for Annual Evaluation (include any returning visitors) Distribute to Library Faculty Annual Report of Activities form found in CBA H1-1 |
18.5(a) H1-1 |
April 1 April 1 |
|
Communication of Assignment. Provide faculty a general written statement of their annual assignment of responsibilities in teaching, research/scholarship/creative activities, professional service, and other duties assigned for that year, including a percentage effort for each area of the assignment. (See examples on the ASA page UNF: Council of Chairs under Quick Links, Resources) For Library faculty, distribute assignment form Appendix H1-2 |
14.3(a) H1-2 |
April 1 April 1 |
|
| Deadline for faculty textbook adoptions for fall term Submission for Core GE syllabus for Summer B Candidates notify chair no later than 4/15 of intention to go up for tenure or promotion |
April 15 |
||
| Early Winter Mid-Spring |
Colleague Tenure Appraisal (also known as mid-tenure review)
|
20.7(b) |
Early February February/March of Candidate's Third Year |
| Chairs complete faculty FARS "other actions" Registration begins for Summer and Fall; Monitor waitlists and priortize students projected to graduate (adjuct caps or add sections) Registration campaign for first year FTIC students: Department and dean's office |
First/Second week of April End of April End of April |
||
| May | HIPs Course Tagging for Spring courses and ALL AY courses Suspension decisions due Communicate Change in Summer Teaching Assignment |
14.5(b) |
May 1 Early May No Later than 4 Weeks before start date |
| ISQ Results Available | 18.5(a) | By May 15 (to be incorporated into annual evaluations) | |
| May-July |
Develop a plan to assess and address courses and course sections offered across the Academic Year with high DFW rates. Review unresolved Incomplete Grades wich focus on cohort students and "I" grades assigned by faculty no longer at UNF |
May - July |
|
| June |
Faculty to submit Annual Performance Self-Evaluation |
18.5(b) 19.5(b) |
June 1 |
| Check in with Tenure and Promotion candidates regarding list of external reviewers to do over the summer |
Late June | ||
| July | Summer submission deadline for ALCs and GALCs Provide library faculty with Annual Performance Evaluation FARS system closes Submission for Core GE syllabus for fall Course Schedule opens for Spring |
19.5(e) |
July 1 July 1 Late July July 1 Early July |
| Provide faculty with Annual Performance Evaluation Provide pre-tenure faculty with Tenure Appraisals (Chair's Appraisal) separate from Evaluation - Progress Toward Tenure (see example on tenure appraisal) Prepare staff evaluations |
18.5(e) 20.7(a) |
July 15 July 15 |
|
| Final Assignment Letter for fall to be communicated in writing Communicate any change in teaching assignment for fall to faculty member |
14.4(b) 14.5(b) |
No later than 6 weeks before start of fall term No later than 4 weeks before start of fall term |
|
| August |
Plan events for the academic year to foster and enhance students' sense of belonging to your major. |
20.7(b)(2) |
Early August |
| Deadline for Library faculty and supervisor to sign Assigned Activities Form | 19.2(b)(4) | August 15 | |
| September | Fall submission deadline for ALCs and GALCs Deadline for faculty to complete "Acknowledgement of Receipt of Evaluative Materials" and return to Chair Professional Development Funding distributed to academic departments Course Schedule due for Spring (ensure schedule meets needs for students projected to graduate in near terms (e.g., frequent/consistent offerings of program requirements) Departmental welcome activity/event for first-year students declaring your major Late Add deadline (to late add a course) Fall |
18.5(f) |
September 1 September 1 Last week of Sept or 1st week of Oct End of 3rd week of term/part of term |
| Deadline for chair to distribute Travel Expense Reimbursement Report to faculty | 16.1(d) | September 30 | |
| October | Deadline for finalized copy of evaluation | 18.5(h) | October 1 |
| Deadline for Faculty textbook adoptions for spring term Remind faculty to submit Midterm Grades (S/U) and to discuss with students what they should do in the case of a U-Grade Assess courses with high proportion of Unsatisfactory Midterm Grades; reach out to faculty to determine if support is needed Deadline for faculty to submit sabbatical/pdl applications |
October 15 Mid-October Mid-October End of October |
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| November | If possible, the final assignment for spring shall be communicated Submission of Core GE syllabus for spring Registration begins for Spring- monitor waitlists and priortize students projected to graduate (adjust caps or add sections) |
14.4(b) | No later than 6 weeks prior to start of sp November 1 2nd or 3rd week of November Late November |
| December | Communicate to faculty any change to spring assignment Course Schedule opens for Summer Suspension decisions due |
14.5(b) | No later than 4 weeks prior to start of sp Early December Mid-December |
| January |
Budget Cycle begins |
No deadline - process over months |
|
| February |
Course Schedule Due for Summer |
Early February Mid-February Late February |