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Frequently Asked Questions - Supplier

  • What is the difference between the Bid Portal and Supplier Portal?

    The UNF Bid Portal (Jaggaer), is where UNF Procurement Services electronically posts and receives responses to solicitations.  All solicitation related documents and public meetings will be posted on the UNF Bid Portal. You may view solicitations by clicking on the View as PDF link provided under the details column of each advertisement, or by creating a login and password in the Jaggaer system.  You must create a login and password to submit a response to a solicitation.  For questions specific to a solicitation you may contact the person listed in the solicitation as the contact.

    The UNF Supplier Portal (Workday), is completely separate from the UNF Bid Portal.  The UNF Supplier Portal is where suppliers will register to do business with UNF.  All UNF approved suppliers information will be stored in the UNF Supplier Portal and all Purchase Orders will be generated from the Supplier Portal.  New Suppliers may register by clicking on the UNF Supplier Portal link provided on the UNF Procurement Services homepage.  Existing suppliers can view their supplier profiles by logging in to the system.

  • Can I submit pricing or a proposal in-person like I have in the past?
    Responses will only be accepted electronically through the UNF Bid Portal. Responses delivered in-person, by mail, by fax, or by email will be deemed non-responsive.
  • Do I have to be registered as a supplier to submit a response to a solicitation?

    Suppliers do not have to be registered as a UNF Supplier to submit a response to a solicitation. However, Suppliers must complete the Bid Portal application process to obtain a login and password prior to submitting a response. Once completed, you will receive an email from unf@sciquest.com with an invitation to the UNF Bid Portal. You can then click on the link provided to create a username with your email address and a password. If you have an existing account on UNFs Bid Portal, you would simply log in to view and respond to the solicitation.

  • Are suppliers allowed to upload more than one document per question?
    The system will only take one File Upload per question in the Questions section. If more than one file is needed to answer the question, it is recommended that you combine files into one document. Supplemental files may also be uploaded in the Supplier Attachments section.
  • Can I attend a bid opening? If so, how?
    The meeting information for bid openings is available on the UNF Bid Portal . The public is welcome to attend any upcoming bid opening. Bid openings will be held on the Tuesday listed as the Close Date at 2:00 PM EST. To attend online, the individual will need to supply their name and email address via the provided registration link. For voice call, dial (301) 715-8592 and enter Meeting ID.
  • When are service or entertainment agreement used?
    Service agreements are used when hiring an independent contractor to perform a contractual service for the University. Contractual service is defined as the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual service does not include the furnishing of labor or materials or selection of professional services for the construction, renovation, repair, modification, or demolition of facilities or real property. The entertainment agreement should be used when hiring an independent contractor for entertainment purposes.